18 Jul GS 2022 art 42

GS 2022 Article 42 – GS 2019 Expenses

1.   Material

• 1.1    Letter from the Guelph-Emmanuel CanRC with regards to General Synod expenses. (8.1.5) (see Appendix 25).

2.   Admissibility

The letter was declared admissible.

3.   Decision

Synod decided:

• 3.1    To adopt the following guidelines for General Synod expenses for the convening of a general synod and add them as an appendix to the Acts (see Appendix 29):
  • Guidelines for the Convening Church of a General Synod Regarding Synod Expenses
    • 1.   Funding: The convening church shall set up a General Synod Account and appoint a treasurer. The treasurer shall contact the treasurers of the Regional Synods for funding to cover all expenses pertaining to the General Synod. Expenses will be shared between the two Regional Synods on a 50/50 basis. (See Yearbook for treasurers of each Regional Synod).
    • 2.   Operational Expenses: Operational expenses incurred as a direct result of hosting the General Synod which do not have a net benefit post-synod to the convening church will be reimbursed at cost. This includes but is not limited to IT, facilities, and correspondence.
    • 3.   Travel for fraternal delegates and invited observers as invited by the interchurch relations committee(s):
      • a.   Travel to Synod: Cost for travel is the responsibility of the delegating body.
      • b.   Transportation during Synod: The convening church will arrange transportation to and from the airport, train station, or bus depot and provide transportation to General Synod and incidental travel during the Synod. Submission for costs incurred in providing transportation in connection with General Synod are to be reimbursed at the CRA rate.
    • 4.   Accommodations: For delegates, fraternal delegates and invited observers as invited by the interchurch relation committee(s):
      • a.   Accommodations are arranged by the convening church via rental and/or billeting. Accommodations can include support for the spouse of a delegate;
      • b.   Submissions for reimbursement of the rentals are administered via the General Synod budget administered by the convening church.
    • 5.   Meals:
      • a.   Meals are exclusively for the members of General Synod and invited guests via the venue of the General Synod or arranged by the convening church via billeting;
      • b.   Reimbursements for meal expenses are administered via the General Synod budget administered by the convening church.
    • 6.   At the conclusion of Synod, the books will be reviewed by the church appointed for that purpose. A financial report is to be submitted to the next Synod.

4.   Grounds

• 4.1    It is helpful for a convening church to have such a guideline.
• 4.2    There is no need to make travel guidelines for delegates to and from Synod, or reimbursement for loss of income, as this is the responsibility of the Regional Synod.