Office Bearers

GS 1974 ARTICLE 99 – Archives

The Report of the Church for the Archives, the Church at Burlington East, Archivist hr. K. Vink, is read.

The Church at Burlington West reports that the Archives have been inspected and found in very good order.

Committee IV presents:

MATERIAL:

  • Agenda – I
    • 1) Report Church for the Archives: Ebenezer Church at Burlington, by br. K. Vink, the Archivist.
    • 2) Report, Inspection of the Archives: Rehoboth Church at Burlington.

CONSIDERATIONS:

  • 1. Rehoboth Church reports that the Archives are in perfect order and in the hands of a capable, professional archivist.
  • 2. The Archivist makes the following, requests and statements:
    • a. the original, signed copies of all material of Synods to be kept in binders and forwarded to the Archivist.
    • b. a request to destroy all extra copies of work-reports of Synods, except of the last one.
    • c. a request to encourage Regional Synods and Classes to forward copies of their Synods, except for 1962, for which there is only one copy.
    • d. there are at present about 50 copies on hand of the Acts of previous General Synod, except for 1962, for which there is only one copy.
    • e. to supply further copies when needed at the expense of the requesting party.

SYNOD DECIDE:

  • 1. to express thanks to the Ebenezer Church for keeping the Archives and to the Rehoboth Church for inspecting the Archives.
  • 2. to forward all original, signed documents of General Synod to the Church for the Archives, as soon as possible, in the order of the agenda.
  • 3. to grant the Archivist’s request for permission:
    • a. to destroy all extra copies of work-reports of previous Synods, except of the last one;
    • b. to supply photocopies of non-confidential documents in General Synods at the expense of the requesting ·party.
  • 4. to instruct the Church for the Archives to request archivists of Churches, Classes and/or Regional Synods fo, any documents it deems necessary to be kept in the General Archives.
  • 5. to keep 50 copies of the Acts of General Synods for future use; a minimum of (4) four copies to remain permanently in the Archives.

ADOPTED