GS 2016 – Article 32

4. Recommendations

That Synod decide:

4.1    To express gratitude to the Burlington-Ebenezer CanRC and Burlington-Rehoboth CanRC for their reports;

4.2    To express gratitude to br. J. Chase for the work he did in scanning synod archive material;

4.3    To reappoint Burlington-Ebenezer as Archive Church for synod archives;

4.4    To reappoint Burlington-Rehoboth to inspect synod archives.

GS 2013 – Article 79

4. Recommendations:

That Synod decide:

4.5.      To mandate Burlington-Ebenezer to complete the work of gathering and managing the long term archives (older than ten years) of all synodical committees with the exception of the Standing Committee for the Book of Praise, but to leave the content of archival material to the judgement of each committee.

4.6.      To mandate Burlington-Ebenezer to send a requisition notice for archive material to all synodical committees within three months following each general synod.

ADOPTED

GS 2010 – Article 104

3. Considerations

3.1       Seeing that the SCBP has established its own archival system, it was appropriate for Burlington to release SCBP materials to the SCBP.

3.2       Most synodical committees (e.g., CCCNA, CRCA, CBT) currently maintain their own archives. Ready access to archival material of the recent past can be important for the ongoing work of these committees.

3.3       Storing archival material from the more distant past could be challenging for synodical committees to do on their own due to regular changes in committee membership and because of space requirements.

3.4       Not all committee material is worth archiving. The substance and conclusions of committee work over the years are contained in the accumulated reports to Synod which are already part of the archives of General Synod. It would be wise to let individual committees determine what material warrants preservation in the archives of General Synod.

4. Recommendation

That Synod decide:

4.4       To mandate Burlington-Ebenezer to gather and manage the longterm archives (older than ten years) of all synodical committees with the exception of the Standing Committee for the Book of Praise, but to leave the content of archival material to the judgment of each committee.

4.5       To mandate Burlington-Ebenezer to send a requisition notice for archive material to all synodical committees within three months following each General Synod.

ADOPTED

GS 2007 (page 16)

Note regarding Articles 17, 18 and 19 of these Acts

Synod confirmed the practice that inadmissible material will not be included in the archives of synod.